Accounts Payable Specialist, Dott – Warsaw (PL)


About the job

Here at Dott, we believe in a future where our cities are free from cars and pollution. With our on-demand e-bikes and e-scooters, we want to help co-create liveable cities where space is given back to people. We dream of cities where it is easy to move from one place to another with less congestion and more socialisation. All work we do is to continue reaching for our mission, to free our cities with clean rides for everyone.

Though founded in Europe, our passionate, mission-driven people come from over 55 countries globally. With such representative employees working in over 9 countries, we can better meet our users’ diverse needs. We collaborate with each other, transportation providers, and city officials to ensure what we do today has a tangible impact on tomorrow. Moreover, each employee is equally invested and accountable for making each decision socially and environmentally sustainable.

We’re looking for a detail-oriented and organized Accounts Payable Specialist to join our team. If you thrive in a dynamic environment and have a passion for accurate financial record-keeping, this opportunity is for you.

What You’ll Need

  • Invoice Processing:
  • Review and process vendor invoices in compliance with company policies and procedures.
  • Verify invoice accuracy, ensuring all necessary information is provided.
  • Collaborate with procurement and other departments to resolve any discrepancies.
  • Payment Processing:
  • Prepare and process payment runs, ensuring timely and accurate payments to vendors.
  • Reconcile vendor statements and address any discrepancies.
  • Assist in the management of cash flow related to accounts payable.
  • Bank Statement Posting:
  • Record and reconcile bank statements in the company’s accounting system.
  • Ensure accurate posting of transactions, including incoming and outgoing payments.
  • Balance Sheet Reconciliation:
  • Conduct monthly reconciliation of accounts payable balances to ensure accuracy.
  • Identify and resolve discrepancies between accounts payable records and general ledger.
  • Issue resolution:
  • Invoice Discrepancies: Resolving discrepancies between purchase orders, delivery receipts, and vendor invoices. This can include quantity discrepancies, price discrepancies, or incorrect items, or even incorrect invoice headers
  • Late Payments: Addressing situations where payments to vendors are delayed. This could be due to missing documentation, approval delays, or other administrative issues.
  • Vendor Inquiries: Responding to vendor inquiries about payment status, invoice details, or discrepancies. This involves providing clear and accurate information to maintain positive vendor relationships.
  • Unapproved or Unauthorized Purchases: Identifying and rectifying situations where purchases were made without proper authorization or outside of established procurement processes.

What You’ll Bring

  • 2+ years of experience in accounts payable or a related financial role.
  • Education in accounting, finance, or a related field.
  • Attention to Detail: Precision and thoroughness in managing invoices, bank statements, and balance sheet reconciliations to ensure accuracy and compliance.
  • Communication: Effective and clear communication with internal teams, vendors, and employees, addressing inquiries and conveying information accurately.
  • Problem-Solving: Aptitude for identifying issues, analyzing data, and devising solutions to address discrepancies and challenges.
  • Collaboration: Ability to work harmoniously with cross-functional teams, vendors, and employees to validate information and facilitate smooth processes.
  • Experience with accounting software (ideally Oracle NetSuite).
  • Proficient in Microsoft Excel/ Google sheets
  • Empathetic and responsive approach when handling vendor and employee inquiries, concerns, and requests related to accounts payable.

What Is Our Employee Value Proposition (EVP)

We embrace change in our cities, our work, and ourselves. We empower each other to make a lasting impact. We spark meaningful connections by fostering a supportive community. We succeed by adapting the way we work. Unlock the Change

Check out our EVP Video here (

Benefits & Policies*:

🚀 Employee Stock/Equity plan

💰 A fair, mid-market salary package

🧑‍💻 Weekly All-hands meetings

🧘 Mental health support with Open-up

🫂 Employee Resource Groups

🪹 Pension scheme

👶 Parental policies

🏡 Hybrid Work Policy (twice a week at the office)

🌎 Short-term Remote Work Policy

🏞️ Sabbatical Policy

🪑 Work from home budget

(* benefits will vary based on the country and position)

Sustainability Statement

We continuously measure and improve our environmental and social impact. We’re not claiming we’ll save the world, but we’re relentlessly striving to do the right thing for people, cities, and the planet. We’re constantly putting the environment and our social impact at the heart of every business decision. For more information on our sustainability, check out our Sustainability Report & Manifesto ( .

Equity, Diversity, and Inclusion (ED&I) Statement

Dott is an equal-opportunity employer and aims to be intentional in our ED&I strategy. We operate throughout Europe in the hometowns of countless people, including our employees. To truly free OUR cities, we must have a workforce that not only understands the unique needs of our cities but also represents the diversity within them. To support all our employees to be their authentic selves, we have a zero-tolerance policy for discrimination and harassment in any regard.

Data Privacy

At Dott, we respect fundamental privacy rights. We process your personal data per the requirements of the General Data Protection Regulation (“GDPR”). Read our Applicant Privacy Statement for a clear explanation of how we process your personal data. (

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